Virtual Board Meetings enable boards to conduct essential business, even during times of uncertainty. While these meetings aren’t without challenges, implementing good call etiquette can help to streamline the process and encourage stronger participation.
Pre-meeting materials, such as an agenda that is well-written let participants review the information and formulate questions and suggestions prior to the meeting. This will ensure that the topics are covered in the time frame allocated. Utilizing collaborative tools such as virtual whiteboards or document sharing, remote attendees can be more engaged during the meeting.
Another way to ensure that remote attendees are more involved is to have them participate regularly through the “raise hand” feature or by sending an email in the chat. This will also prevent people from waiting until after the meeting to express their opinions which can cause confusion and diminish the effectiveness of the meeting.
Also, by ensuring the virtual meeting platform is compatible with the devices that your board members use, you can ensure that everyone has an effortless experience. This will lower the risk of technical issues, such as video or audio clipping, and will keep the discussion focused on the agenda. By restricting screen sharing to the essential items, you will reduce distractions, while allowing participants to focus on the discussion. By following these suggestions you can conduct effective virtual board meetings that deliver strong governance and cooperation despite the numerous issues that might arise during the course of your work.