Security Data Rooms are cloud-based services specifically designed for the safe storing and sharing of confidential business data. They are used for M&A, due-diligence, real estate asset management, and any other type of business that requires specialized secure file sharing.

With the number of high-profile data breaches in the news and in the media, it’s not surprising that companies are concerned whether their shared sensitive business information is secured to safeguard them from cyber attacks. While encryption of data-at-rest in a virtual data room is vital to stop hackers from gaining access your documents, it’s only one part of the puzzle. To ensure your data is secure it is essential to take a holistic approach to security of your data room that includes policies, training, and technical capabilities.

The use of VDRs VDR also helps to comply with regulations of the industry like the Payment Card Industry Data Security Standard (PCI-DSS). PCI-DSS requires secure storage, robust access controls as well as regular security tests. This certification shows your customers, customers, partners and other users that data security is crucial to you.

Certain VDR systems can also limit access to in-app contents by limiting IP addresses that qualify for VDR access. This could stop unauthorized users from using screen capture tools to take document content and then share them with non-authorized third parties. VDRs with advanced access controls also enable administrators to connect the identity of an authorized user to viewed images and printed documents.

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